Brief
This space contains information with regards to storage of WARG Information/Data.
Meeting Notes (Meeting Minutes)
Every formally scheduled meeting will require meeting minutes in Confluence
The naming convention in Meetings Overview should be followed
No need to retroactively enforce this scheme as going through previous meeting minutes will take forever. Let’s just try to stick with this going forwards!
A link to the meeting minutes should be included in the google calendar description
see this leads meeting as an example
this helps keep data accessible to members!
All meeting minutes will go into the centralized Confluence Space
Meeting minutes should contain a somewhat high level summary of what will be discussed in that meeting before the meeting so that attendees know what to expect from the meeting!
During the meeting, information should be added to the meeting minutes to document the discussion as it occurs
This is done so anyone who missed the meeting can get a summary of what was discussed!
Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag.
Data Handling Summary
WARG will be using:
Our Website for the onboarding and sponsor pipeline
Asana to track:
Low Level Tasks
Confluence to track:
Documentation
Essentially anything we want to keep for a long time as reference for WARG members
High Level Program Direction
Engineering Analysis
The exception to this is engineering analysis on other WARG Platforms
Meeting Minutes
If meeting minutes are desired to be private Confluence has features to accommodate this
Google Calendar
Discord
For communications
Private information (passwords) using private channels
Relocate “bookshelf” channels to Confluence
Onedrive
Media
Photos and videos for social media
Autonomy Model Training Photographs
Google Drive
Financial ledgers
Slide Deck Presentations
Other Services
Altium 365
Github
Etc.
Do not store any WARG information on personal accounts.
If you have concerns with this or any edge cases please ping directors for assistance
This migration will be tough as these services are confusing and often difficult to use
Please reach out for directors or other leads for guidance as these systems are new for all of us.
If systems are not functioning we can absolutely pivot as a team following a lead discussion
If possible do not delete general outdated information
It’s always good to reference in the future
Feel free to delete information that poses privacy concerns, this rule is specific to general information
Most modern platforms, including Confluence, offer a simple archiving feature, this is optimal and should be used in most cases
If the storage of the data is expensive and not worth it than of course it may make sense to delete though be careful