2023-09-18 Operations Meeting Minutes

• Start managing competition logistics (keep this on our radar)

• Competition Design Report (Phase 1: Drafting)

  • Early November: Skeleton/Outline

  • Late December: Flesh out draft

• Team roster overhaul

  • Will schedule meeting in the next week to discuss details

  • Aim for it to be usable by the start of W24

• Schedule first General Meeting of the term (?)

• Sarah responded to my email. I’ll continue double checking with Sarah to see what’s up with the WEEF Allocation Public Spreadsheet.

Note: No changes to the WEEF Public allocation spreadsheet yet, incl. UW Orbital Shanaya’s purchase. But I got clarirfication that vendor=Paypal if uni’s finance rep used Paypal to place our procurement order.

• Update: Our WEEF account number changed from W23-413… to W23-414.. We have 5 WEEF W23-414 accounts . I changed the 5 relevant account numbers accordingly on the WARG ledger

• Wait for WEEF to email us the presentation timeline for this semester

• How we’ll prepare for EngSoc sponsorship proposal (received email)

• Revise sponsorship-tier package

• Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

• Cold-email companies for sponsorship opportunities. Talk more on Discord

• Go through Sponsorship section in Asana

• Reworking the Sponsorships ledger: https://docs.google.com/spreadsheets/d/15q4w6lPXrPym0R2SMtYQr-OnHf711T5QlLCnhiOGnYE/edit?usp=sharing

• Website

  • Is the website sponsorship page up to date? https://www.uwarg.com/sponsors

  • Website join page embed

  • Domain (uwarg.com) expires in ~4 days

    • How many years do we want to renew for?

    • What account do these funds come from?

  • Find the hosting credentials

  • Redirect uwarg.com to www.uwarg.com

• Socials

  • Updated Instagram highlights covers

  • Need a roadmap for posts on Instagram

    • Sponsored posts

    • Flight tests

    • General meetings

    • Workshops/manufacturing sessions

• New Member Info Sessions are completed

  • ~40 people showed up on Thursday

  • ~10 people showed up on Saturday

  • ~30 people showed up on Wednesday

• Reached 1.1k Discord members last week

• F23 Git Workshop hosted by Aidan

  • Monday the 25th at 7 PM, or

  • Wednesday the 27th during EFS work session

  • Taim Al-Dabbagh to help with logistics if needed (?)

• Social interest form to be announced at the next general meeting (?)

• Resume review session (?)

• Merch Plan (2023-2024)

• TLDR:

  • Hoodies later this term (November)

    • Design ideas?

    • Supplier ideas?

  • Comp branded merch in W24

    • Jackets + Patches

    • Comp shirts

• Maybe cover costs with team funds?

• Brainstorming session?

• Form submission ?

• Shoutout during general