Getting to USC Student Competition

Getting to competition requires:

• Planning travel

• Ensure administrative requirements are met

• Paying and confirming registration

• Paying competition fees

• Submit a list of people going to competition, with contact information, accommodation and food requirements.

• Submit accommodation details

• Submit team description, logo and photo

• Submit proof of flight

• Submit media release forms

• Submit member resumes

• Construct team presentation

Planning Travel

You can delegate planning travel out as you wish. However, the following aspects need to be planned:

• How do you plan to get to competition? Driving, flying or other forms of public transportation are possible.

• Where will you stop while going to competition? Make sure to stop for gas and a walk. SDC limits drives to 12h maximum, so you’ll need to stop for the night if your drive exceeds 12h.

• Who will go to competition? If driving, make sure to have sufficient drivers (2 per car is recommended). Prioritize based on tenure and technical knowledge.

  • A maximum number of individuals should be determined at the start of the year of people to take to competition. WARG policy does not permit individuals to come to the competition if they have not been selected as part of the competition travel team (including paying for their own fees) due to the additional logistical burden.

  • Skillset Levelling Rubric can be used to determine the specific factors to consider for a member

Administrative Requirements

Administrative requirements are laid out in the CONOPS. Read through any relavent checklists and make sure you are in compliance with the flight readiness checklist.

Registration

Registration for competition is finalized in the fall term, there’s a registration fee that should be paid ($565 in 2021-2022). Deadline will be communicated to uw.warg@gmail.com by USC or on the USC site.

Competition Fees

Deadlines and fees will be laid out in the CONOPS. You can pay these by direct transfer, request an invoice from the competition staff and send it to peter.teertstra@uwaterloo.ca.

Competition Details

A captain’s package will be sent to uw.warg@gmail.com containing all the information that needs to be submitted to competition and timelines. Typically, this includes:

• Team details: Who is going to competition? Provide their name, role, contact info, and allergies.

• Accommodation details: Assign people to rooms.

• Team description, logo and photo

• Media release forms

Proof of Flight

Timeline and requirements for a proof of flight will be laid out in the CONOPS. Make sure these are met.

Member Resumes

Information for submitting member resumes will be sent to you at uw.warg@gmail.com

Presentation

Requirements for the presentation will be laid out in the CONOPS, this is typically due the day of the competition and should be prepared and practised well in advance.