Meeting 12-6-2021

Owned by Sahil Kale
2021-12-07
3 min read

Updates

Stuff to do for later

  • Actually track sponsorships that aren’t inkind

 

@Sahil Kale

  • review @Cheryl Li 's email template

  • Email Keysight about sponsorship post as there is a new contact

 

@Cheryl Li

Updates

  • Finished branding guide

  • Fixed warg x2 issue

  • GG DNS issue (warg.ca), need to fix

  • Sponsorship template revised

Action

  • Reach out to sponsors

    • Drones, aviation industry

    • Places to start:

      • PCBWay, JLCPCB

      • Places people have worked

    • Any sponsor that we had/anything we can find, put that on a list

  • Spreadsheet to track who we reach out to

    • Talk with @Vishnu Kalyanasundaram (Deactivated) and @Shrinjay Mukherjee

    • Information to track: (break into 2 sheets - prospective & confirmed)

      • Contact Info of point person

      • Have we contacted them yet & date of last contact

      • Status box (notes detailing what the vibe is like)

        • If we’ve emailed, contacted, etc - conditional formatting go brr

        •  

      • Brief description of the company

        • Industry, what they did to identify what we do

      • Company Name

      • Confirmed Sponsor sheet should also have:

        • financial info (In-kind or fiscal value)

        • promotional requirements fulfilled

        • what are they giving us

        • Link for logo, catch phrase & vision

 

@Jennifer Luo

Updates

  • Keysight sponsorship is up

  • Enough content for winter-related posts!

  • One more IGTV coming up!

Action

  • Talk @Jinghao Lei about the social compilation video

  • Collect more content during the social

  • Different types of posts for branding guide?

    • Yes, lets do this

  • Next member spotlight is @Brielle Chenier

  • Taking over as business lead!!

 

@Vishnu Kalyanasundaram (Deactivated)

Updates:

  • Reviewed google form requirements for team funds

  • Let sahil now in excel chat about discussion

Action:

  • Finish the google form, talk with @Former user (Deleted) and figure out exam schedule

    • Finished by next week Monday

Future Plans

Break down operations into 3 categories

  • Social Media (Super good, the leads are in love)

    • Not getting that many photos from the members (this should be increased)

    • Little context behind the photo

    • Informally encourage team leads to take more photos and whatever they’re doing

      • No such thing as too much content

      • Videos!!!!! <---- we need more of this lol

    • Content is scattered, maybe we centralize this?

      • What is going on & credit

      • ACTION: #historic-moments renamed to #photos

      • Repost more stories etc

  • Sponsorship

    • We require work on this - no tracking on this, template is finished

    • A basic sponsor network is built

    • Moving forward - focus on acquiring sponsors, easy way of tracking sponsors & finding new sponsors.

      • Potentially defining a flow chart

    • We need to define who we should reach out to

      • Break it down into 2 groups

        • Non profit orgs

        • For-Profit orgs

          • Target mid-large orgs that do technical development in the aviation and engineering sectors

          • Groups that want to gain students as customers (ex: T-Motors)

            • Hobbyist groups etc

            • Local food, Boba (Campus Pizza sponsorship yoooooooo)

  • Finances

    • Answer certain questions about our state - our systems should be built around this concept

      • “Do we have enough money for comp”?

      • “Do we have enough money for our operations for the next month/etc”?

      • “Are outstanding expenditures paid”?

        • Brings up the need for finance tracking

      • Total Sponsorship $$

      • Get done by W22 start

    • The plan for building the current finances is not well defined

      • Let's start by building a basic financial model

        • Assets (liquid and non-liquid), liabilities, etc

      • Track finance transactions

        • May require modification in the google form

        • NLT end of this week, @Shrinjay Mukherjee will try to build a basic financial model

          • Will reach out to @Vishnu Kalyanasundaram (Deactivated) and @Former user (Deleted) to get this moving

      • Create a cash flow statement, balance sheet, and income statement