Meeting 12-6-2021
Updates
Stuff to do for later
Actually track sponsorships that aren’t inkind
@Sahil Kale
review @Cheryl Li 's email template
Email Keysight about sponsorship post as there is a new contact
@Cheryl Li
Updates
Finished branding guide
Fixed warg x2 issue
GG DNS issue (warg.ca), need to fix
Sponsorship template revised
Action
Reach out to sponsors
Drones, aviation industry
Places to start:
PCBWay, JLCPCB
Places people have worked
Any sponsor that we had/anything we can find, put that on a list
Spreadsheet to track who we reach out to
Talk with @Vishnu Kalyanasundaram (Deactivated) and @Shrinjay Mukherjee
Information to track: (break into 2 sheets - prospective & confirmed)
Contact Info of point person
Have we contacted them yet & date of last contact
Status box (notes detailing what the vibe is like)
If we’ve emailed, contacted, etc - conditional formatting go brr
Brief description of the company
Industry, what they did to identify what we do
Company Name
Confirmed Sponsor sheet should also have:
financial info (In-kind or fiscal value)
promotional requirements fulfilled
what are they giving us
Link for logo, catch phrase & vision
@Jennifer Luo
Updates
Keysight sponsorship is up
Enough content for winter-related posts!
One more IGTV coming up!
Action
Talk @Jinghao Lei about the social compilation video
Collect more content during the social
Different types of posts for branding guide?
Yes, lets do this
Next member spotlight is @Brielle Chenier
Taking over as business lead!!
@Vishnu Kalyanasundaram (Deactivated)
Updates:
Reviewed google form requirements for team funds
Let sahil now in excel chat about discussion
Action:
Finish the google form, talk with @Former user (Deleted) and figure out exam schedule
Finished by next week Monday
Future Plans
Break down operations into 3 categories
Social Media (Super good, the leads are in love)
Not getting that many photos from the members (this should be increased)
Little context behind the photo
Informally encourage team leads to take more photos and whatever they’re doing
No such thing as too much content
Videos!!!!! <---- we need more of this lol
Content is scattered, maybe we centralize this?
What is going on & credit
ACTION: #historic-moments renamed to #photos
Repost more stories etc
Sponsorship
We require work on this - no tracking on this, template is finished
A basic sponsor network is built
Moving forward - focus on acquiring sponsors, easy way of tracking sponsors & finding new sponsors.
Potentially defining a flow chart
We need to define who we should reach out to
Break it down into 2 groups
Non profit orgs
For-Profit orgs
Target mid-large orgs that do technical development in the aviation and engineering sectors
Groups that want to gain students as customers (ex: T-Motors)
Hobbyist groups etc
Local food, Boba (Campus Pizza sponsorship yoooooooo)
Finances
Answer certain questions about our state - our systems should be built around this concept
“Do we have enough money for comp”?
“Do we have enough money for our operations for the next month/etc”?
“Are outstanding expenditures paid”?
Brings up the need for finance tracking
Total Sponsorship $$
Get done by W22 start
The plan for building the current finances is not well defined
Let's start by building a basic financial model
Assets (liquid and non-liquid), liabilities, etc
Track finance transactions
May require modification in the google form
NLT end of this week, @Shrinjay Mukherjee will try to build a basic financial model
Will reach out to @Vishnu Kalyanasundaram (Deactivated) and @Former user (Deleted) to get this moving
Create a cash flow statement, balance sheet, and income statement