5/16/2022 Bus
Overview
Discuss business program for Summer 2022
Participants: @Sahil Kale @Jennifer Luo
Logger: @Daniel Puratich (Unlicensed)
Minutes
team funds: 4.8k team funds at start of W21 + 5k deans -6k competition fees = 3.8k
we want to spend more next term, we need more team funds
https://docs.google.com/spreadsheets/d/1CQ4OESLc-E3vCfMqw6_SgPBtCAEq6qFCZZnyb2K9O1M/edit#gid=0
Team Funds
Team Bank Account
we cant throw a pizza party with this, but we can pretty much buy whatever we want with this
Weef / Eng Soc
specific purchases, we have to get allocated in advance
weef will never approve travel, engsoc doesn’t provide that much
weef you can do reallocations if you don't use the funds before they expire
Deans funding
7.5k max, we got 5k
its based on merit though decently distributed, average teams get 5-5.5k
For cold emails we have a list of companies, and templates, but it never actually got done
Retention and Recruitment
how to idk motivate people? what motivates us?
incentives on volunteer team ???
non in-person meetings preventing business from bonding / building relation
why do people join business?
resume
connections
soft skills
orbitals and other sdc team’s business team is entirely virtual and they have high retention
on any team, you need incentives to increase productivity
more in-person meetings
build interpersonal connection
people from other subteams helping with business stuff?
more crossover from other teams may help
although this isn’t very common on other teams
people helping business not like converting people
Too much division between business and the rest of the team?
Integrate business with subteams by allowing business team members to reach
business is in kind of a support role compared to the other teams
we are not a finance/business club, we are an engineering team
reaching out to more other subteam members to assist business
Stuff for jenny to do right now:
MV: HD Reel on Instagram
this was support to come out after competition
Instagram grid post
needs “copy” / captions
find photos edit photos
Article
team funding
there’s more as well
Content Calendar
support to plan 2 months ahead, right now we don't have up to may
sponsorship
link on website doesn't work
join page is outdated
bc the website is outdated
recruitment
we need posters, stickers
there’s more, Jenny can’t wait for others to do these
talk to zach about aaron’s reimbursement
ryan jetson reimbursal thing
email people who have not picked up WARG shirts
reprioritizing to get a better plan for getting these done
ideally jenny doesn’t have to anything herself other then guiding others
having a lot to do is stressful, having a team is necessary!
Sahil’s repriotiziation
1. Recruitment as top priority
recruitment is like fishing
play the numbers game
business specific recruitment
most active members we have right now are in AFM
sahil thinking SYDE + ARTS&Business + management engineering as well
WUSA & SDC have a big divide, but business focused people go toward WUSA side and eng people go to SDC side, so we need to tap into the WUSA side of things
this all turns into work for jenny, we need to play the numbers game, focus on most likely pool of candidates
recruitment isn’t that much work?
images can b copy paste & waterever, just repost existing content
therefore we should recruit everywhere
there is no SDC event this term
must use content to recruit!
Jenny has access to WUSA social media so can repost us
posters + socials + email
Email profs to share our recruitment posts
be clear with recruitment, set a day and in-person meeting for new recruits
give people a sense of direction
have a blanket introduction meeting for S22
we need better onboarding experiences that are less confusing
sahil + shrin run logistics for an onboarding meeting
sahil does graphic design?
financial sponsorship stuff shrin and sahil can also help with stuff temporarily as we build the business team
logistics is a major responsibility of business
low priority for now
for fall term we can rediscuss on this note
business team needs more structure/organization, more divisions?
anything that isn’t technical is business’s job
start small and then build up to these responsibilities
this meeting takes so many turns idk how to structure these notes, I feel bad for whoever is reading this, hopefully nobody lol
action items for recruiting
sahil choose date with shrin
did announcement in discord #leads
jenny make poster with qr code, cheryl can help
poster can be basic, doesn’t need to be fancy
jenny talking to cheryl about this
sahil wants it basic, jenny wants it fancy, now we’re discussing
poster idea
put subteam leaders faces on it and a picture of drone?
jenny will design it, sahil doesn't trust his creativity
onboarding we’ll worry about at another time
2. team funds
cold emailing / calling, however jenny wants to do it
3. news article
if u wait too long u become irrelevant
sahil sets these deadline
sahil will do some of this
4. engsoc + weef
do this around end of may
presentation is pretty much done already
all our words are already done in confluence
just refresh based on what people want!
Everything besides these four is less critical
these four we want done by end of june
rest of items on this list come after june
jenny wants to do time senstive socials
because competition is very relevant we should be posting about it on socials
“4 hours of editting isn’t much tho” - jenny
we have some animation or some stuff
sahil has decided we want to do socials stuff after recruitment I guess?
gonna reorder all these in my notes at the end I guess
getting bullied for writing too many notes lol
merch stuff
cheryl did hoodie’s
my (daniel)'s idea for merch is polo’s with a nice collar that are semi formal
would compliment our lineup well
team restarted with very few people, this is def doable
if we are prioritizing learning and stuff some business people want to learn stuff
3d printer stuff
soldering stuff
reoganizing subteam guidelines and stuff, make recruiting UX more user friendly
website outdated
we dont have recent projects on there
most exciting shit is things we’ve done
website is on google sites, should be trivial to update
jenny will delegate this to jeff
Action Items
Actual Task List after discussion
Pre June
Recruitment
Website Update
Article
Cold emailing sponsors for team funds
Post-June (aka optional stuff) (hopefully the business team is together by here)
Eng soc + Weef (for deadline whenever)
Merch
clothing
jacket
windbreaker
polo (w/ collar)
water bottle
posters
stickers?
More fun stuff!
shrin + sahil discuss
talking to other teams business teams to see what they do to increase retention
Orbital has very strong recruitment & strong retention