5/16/2022 Bus

Owned by Sahil Kale
2022-05-16
5 min read

Overview

  • Discuss business program for Summer 2022

Participants: @Sahil Kale @Jennifer Luo

Logger: @Daniel Puratich (Unlicensed)

Minutes

Ā 

  • Team Funds

    • Team Bank Account

    • we cant throw a pizza party with this, but we can pretty much buy whatever we want with this

  • Weef / Eng Soc

    • specific purchases, we have to get allocated in advance

    • weef will never approve travel, engsoc doesnā€™t provide that much

    • weef you can do reallocations if you don't use the funds before they expire

  • Deans funding

    • 7.5k max, we got 5k

    • its based on merit though decently distributed, average teams get 5-5.5k

  • For cold emails we have a list of companies, and templates, but it never actually got done

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Retention and Recruitment

  • how to idk motivate people? what motivates us?

    • incentives on volunteer team ???

    • non in-person meetings preventing business from bonding / building relation

    • why do people join business?

      • resume

      • connections

      • soft skills

    • orbitals and other sdc teamā€™s business team is entirely virtual and they have high retention

    • on any team, you need incentives to increase productivity

  • more in-person meetings

    • build interpersonal connection

    • people from other subteams helping with business stuff?

      • more crossover from other teams may help

      • although this isnā€™t very common on other teams

      • people helping business not like converting people

  • Too much division between business and the rest of the team?

    • Integrate business with subteams by allowing business team members to reach

  • business is in kind of a support role compared to the other teams

    • we are not a finance/business club, we are an engineering team

  • reaching out to more other subteam members to assist business

Ā 

  • Stuff for jenny to do right now:

    • MV: HD Reel on Instagram

      • this was support to come out after competition

    • Instagram grid post

      • needs ā€œcopyā€ / captions

      • find photos edit photos

    • Article

    • team funding

    • thereā€™s more as well

    • Content Calendar

      • support to plan 2 months ahead, right now we don't have up to may

    • sponsorship

      • link on website doesn't work

    • join page is outdated

      • bc the website is outdated

    • recruitment

      • we need posters, stickers

    • thereā€™s more, Jenny canā€™t wait for others to do these

    • talk to zach about aaronā€™s reimbursement

    • ryan jetson reimbursal thing

    • email people who have not picked up WARG shirts

  • reprioritizing to get a better plan for getting these done

  • ideally jenny doesnā€™t have to anything herself other then guiding others

    • having a lot to do is stressful, having a team is necessary!

  • Sahilā€™s repriotiziation

    • 1. Recruitment as top priority

      • recruitment is like fishing

      • play the numbers game

      • business specific recruitment

        • most active members we have right now are in AFM

        • sahil thinking SYDE + ARTS&Business + management engineering as well

        • WUSA & SDC have a big divide, but business focused people go toward WUSA side and eng people go to SDC side, so we need to tap into the WUSA side of things

        • this all turns into work for jenny, we need to play the numbers game, focus on most likely pool of candidates

        • recruitment isnā€™t that much work?

          • images can b copy paste & waterever, just repost existing content

          • therefore we should recruit everywhere

        • there is no SDC event this term

        • must use content to recruit!

        • Jenny has access to WUSA social media so can repost us

        • posters + socials + email

        • Email profs to share our recruitment posts

        • be clear with recruitment, set a day and in-person meeting for new recruits

          • give people a sense of direction

          • have a blanket introduction meeting for S22

          • we need better onboarding experiences that are less confusing

      • sahil + shrin run logistics for an onboarding meeting

        • sahil does graphic design?

      • financial sponsorship stuff shrin and sahil can also help with stuff temporarily as we build the business team

      • logistics is a major responsibility of business

        • low priority for now

        • for fall term we can rediscuss on this note

      • business team needs more structure/organization, more divisions?

        • anything that isnā€™t technical is businessā€™s job

        • start small and then build up to these responsibilities

      • this meeting takes so many turns idk how to structure these notes, I feel bad for whoever is reading this, hopefully nobody lol

      • action items for recruiting

        • sahil choose date with shrin

          • did announcement in discord #leads

        • jenny make poster with qr code, cheryl can help

          • poster can be basic, doesnā€™t need to be fancy

          • jenny talking to cheryl about this

          • sahil wants it basic, jenny wants it fancy, now weā€™re discussing

          • poster idea

            • put subteam leaders faces on it and a picture of drone?

            • jenny will design it, sahil doesn't trust his creativity

        • onboarding weā€™ll worry about at another time

    • 2. team funds

      • cold emailing / calling, however jenny wants to do it

    • 3. news article

      • if u wait too long u become irrelevant

      • sahil sets these deadline

      • sahil will do some of this

    • 4. engsoc + weef

      • do this around end of may

      • presentation is pretty much done already

      • all our words are already done in confluence

      • just refresh based on what people want!

    • Everything besides these four is less critical

      • these four we want done by end of june

      • rest of items on this list come after june

      • jenny wants to do time senstive socials

        • because competition is very relevant we should be posting about it on socials

          • ā€œ4 hours of editting isnā€™t much thoā€ - jenny

          • we have some animation or some stuff

        • sahil has decided we want to do socials stuff after recruitment I guess?

          • gonna reorder all these in my notes at the end I guess

          • getting bullied for writing too many notes lol

      • merch stuff

        • cheryl did hoodieā€™s

        • my (daniel)'s idea for merch is poloā€™s with a nice collar that are semi formal

          • would compliment our lineup well

      • team restarted with very few people, this is def doable

      • if we are prioritizing learning and stuff some business people want to learn stuff

        • 3d printer stuff

        • soldering stuff

      • reoganizing subteam guidelines and stuff, make recruiting UX more user friendly

      • website outdated

        • we dont have recent projects on there

        • most exciting shit is things weā€™ve done

        • website is on google sites, should be trivial to update

        • jenny will delegate this to jeff

Action Items

  • Actual Task List after discussion

    • Pre June

      • Recruitment

      • Website Update

      • Article

      • Cold emailing sponsors for team funds

    • Post-June (aka optional stuff) (hopefully the business team is together by here)

      • Eng soc + Weef (for deadline whenever)

      • Merch

        • clothing

          • jacket

          • windbreaker

          • polo (w/ collar)

          • water bottle

        • posters

        • stickers?

    • More fun stuff!

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shrin + sahil discuss

  • talking to other teams business teams to see what they do to increase retention

  • Orbital has very strong recruitment & strong retention

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