2023 Travel Plans

Owned by Megan Spee
Last updated: 2023-05-06
4 min read

Itinerary overview

May 3th: Waterloo → Quebec City, 10 hours

May 4th: Quebec City → Alma, 3 hours

May 5, 6, 7: Competition

May 8th: Alma → Montreal, 5 hours

May 9th: Montreal → Waterloo, 8 hours

Action items

  • In WARG bay, E5 2003 @ 6:00 AM Wednesday May 3

Todo:

  • Make sure you are UHIP Fees arranged. Bring your health card if you can, may need to be shown if you require medical assistance. Bring ID if possible (Drivers' license if you are a driver - @Anthony Luo , @Aidan Bowers (Deactivated) , @Ethan Abraham , @Dhruv Upadhyay , @Nathan Green , @R D )

  • Check individual packing list (below)

Comp Travellers:

  • @Dhruv Upadhyay - Team Lead, Driver

  • @Anthony Luo - PIC, Technical Director, Driver

  • @Aidan Bowers (Deactivated) - Sysint, Flight Engineer, Driver

  • @Megan Spee - Secondary Pilot, Mechanical

  • @Nathan Green - Electrical, Mechanical, Sysint, Driver

  • @Ethan Abraham - Electrical, Driver

  • @R D - Autonomy, Driver

  • @Conall Kingshott - Mechanical

  • @Hamza Ali - Operations

  • @Ayoung Eun - EFS, Safety Captain

Vehicles:

  • 1 Dodge Caravan, 1 Dodge Ram, 1 trailer

  • Drivers:

    • Please pick up vehicles on May 3rd before ESMS closes, head to ESMS, ask for help, and say you need the keys to the Rav4 and Caravan. Give my name if asked who booked.

    • Please setup ELD app.

    • DO NOT SPEED YOU ARE BEING TRACKED (maybe just use Cruise Control)

    • No more than 6 hours driving in 24 hours. (2+2)

    • Rotate drivers every 2 hours (recommended but not mandated) → See footnote 1

      • Try to fill gas tank whenever possible → who knows if the next 4 gas stations might be empty

  • Fuel: We are responsible for delivering the vehicles back with a full tank.

    •  

1: See how their example does not rotate every 2 hours?

 

Hotels:

  • All reservations under @Hamza Ali

  • May 3rd Hotel: Résidences Campus Notre-Dame-de-Foy, Quebec City

    • 5030, rue Clement-Lockquell, G3A 1B3

  • room arrangements:

    • Room 1: Dhruv, Ethan

    • Room 2: Conall, Anthony

    • Room 3: Nathan, Aidan

    • Room 4: Hamza, Xierumeng

    • Room 5: Megan, Ayoung

  • May 8th Hotel: Hotel L’express, Longueuil

  • room arrangements:

    •  

    •  

Food:

  • Allowance of $20 for food daily, out of team funds

Individual Packing list

  • Water bottle

  • Comp tshirt

  • Sunscreen / Long sleeves / Hats (even if it’s raining?)

  • Power Banks / Chargers

 

https://www.google.com/maps/dir/Engineering+7+(E7),+University+Avenue+West,+Waterloo,+ON/Service+des+congr%C3%A8s+et+h%C3%A9bergement+Campus+Notre-Dame-de-Foy,+5030+Rue+Cl%C3%A9ment+Lockquell,+Saint-Augustin-de-Desmaures,+Quebec+G3A+1B3/@45.0628174,-78.5550533,7z/data=!3m1!4b1!4m18!4m17!1m5!1m1!1s0x882bf403ba0150eb:0xebbfa4342ecc7943!2m2!1d-80.5395239!2d43.4730414!1m5!1m1!1s0x4cb89a9197d82307:0xca2cef159a50d0f!2m2!1d-71.4006407!2d46.7384838!2m3!6e0!7e2!8j1683097200!3e0

 

 

 

May 2

Get Keys

  • Engineering Student Machine Shop,

  • 1st floor of E5 SDC.

  • Go before they close (2100 on weekdays? Just go early.)

  • Teams may have cars booked during the day…

May 2nd

Meet Graeme

  • Find Graeme after attaching trailer.

Wednesday May 3rd

Waterloo → Quebec City

https://www.google.com/maps/dir/Engineering+7+(E7),+University+Avenue+West,+Waterloo,+ON/Service+des+congr%C3%A8s+et+h%C3%A9bergement+Campus+Notre-Dame-de-Foy,+5030+Rue+Cl%C3%A9ment+Lockquell,+Saint-Augustin-de-Desmaures,+Quebec+G3A+1B3/@45.0628174,-78.5550533,7z/data=!3m1!4b1!4m18!4m17!1m5!1m1!1s0x882bf403ba0150eb:0xebbfa4342ecc7943!2m2!1d-80.5395239!2d43.4730414!1m5!1m1!1s0x4cb89a9197d82307:0xca2cef159a50d0f!2m2!1d-71.4006407!2d46.7384838!2m3!6e0!7e2!8j1683097200!3e0

0600

Team members arrive @ UW

  • Vehicles should be packed - only personal items.

0630

Depart UWaterloo

  • Leave early to avoid as much rush hour as we can

0830 ~

Random Gas Station

Driverswap

Potential Stop Location - 1h54m

3962 Highway 401 W, Unit 2, Newcastle, ON L1B 1C2

Another nearby stop location - 1h55m

ON-401 Eastbound Between Exit 448 and, #459, Campbellcroft, ON L0A 1B0

1050 ~

Random Gas Station

Driverswap

~1h57m to this gas station (only convenience store)

2054 Joyceville Rd, Kingston, ON K7L 4V3

1310 ~

Random Gas Station + Lunch

Driverswap

~2h01m to this stop location

ONroute Bainsville, 22064 N Service Rd, Bainsville, ON K0C 1E0

1530 ~

Random Gas Station

Driverswap

~1h48m to this stop location

161 Autoroute 40 Est Local 100, Maskinongé, Quebec J0K 1N0

 

 

 

1645 ~

Arrive to Hotel

 

Thursday May 4th

Quebec City → CED Alma → Dam En Terre

without autotune stops: https://goo.gl/maps/bHqE89okuU4hFrcz9

With autotune stops! : https://goo.gl/maps/C9xqSjQHpxLCWo1NA

0715

Meet hotel lobby - packed

  • sync on stops, trip itinerary

0730

Vehicles Loaded, Driving

  • will stop for breakfast

T+20m
~0700

McDonalds.

Eat in.

  • 1154 Rue de la Faune, Québec, QC G3E 1T2

  • first stop for breakfast.

T+40m

Gas Station

T+3h

CED Alma

  • Competition venue, grab keys for hotel

T+3h30m

Walmart - one car only, after unloading

 

 

 

 

Belle Riviere

  • Look for possible location to autotune drone

 

Autotune #

 

Autotune #

 

Autotune #

 

Dam En Terre

  • Arrive at hotel.

  • unpack?

 

 

 

 

 

 

 

Friday May 5th

Competition

0600

Meet in lobby, fully packed

  • Briefing for the day

  • Drive 11 minutes

https://www.google.com/maps/dir/Dam-en-Terre,+Alma,+QC/Unmanned+Aerial+System+Centre+of+Excellence,+570+Chem.+de+l%27A%C3%A9roport,+Alma,+Quebec+G8B+5V2/@48.5473942,-71.7016922,13z/data=!3m1!4b1!4m14!4m13!1m5!1m1!1s0x4cea7680be41c9b5:0x64a9b9dd06845f1a!2m2!1d-71.668412!2d48.586019!1m5!1m1!1s0x4cc1d85068a53d6d:0x7283a5bf8ab7ec04!2m2!1d-71.6531116!2d48.5089977!3e0

 

0630-0730

Breakfast in hangar

 

0730-0800

Welcome + safety briefing

  • Pay attention

  • don’t fall asleep. or do anything stupid. the competition organizers are taking photos. they will present these at the end.

0800-1100

Presentations

1100-1400

Flight readiness review

  • 1200-1300 lunch occurs

1500-1600

Task 2

  • Teams submit Task 2 route by 16:00

1630-1700

Setup on airfield

 

1700-1930

Team practice flights

 

2000-2100

Welcome Reception

  • Pizza in the hangar

  • Sponsor Intro and Pitch

Saturday May 6th

Competition

0600

Meet in lobby, fully packed

  • no brief. just leave.

https://www.google.com/maps/dir/Dam-en-Terre,+Alma,+QC/Unmanned+Aerial+System+Centre+of+Excellence,+570+Chem.+de+l%27A%C3%A9roport,+Alma,+Quebec+G8B+5V2/@48.5473942,-71.7016922,13z/data=!3m1!4b1!4m14!4m13!1m5!1m1!1s0x4cea7680be41c9b5:0x64a9b9dd06845f1a!2m2!1d-71.668412!2d48.586019!1m5!1m1!1s0x4cc1d85068a53d6d:0x7283a5bf8ab7ec04!2m2!1d-71.6531116!2d48.5089977!3e0

0615

 

  • arrive at comp venue

  • Brief / outlook for day

0630-700

Breakfast

  • hangar

  • outlook / task assignment for the day

TBD - 2h

Flight Brief

 

TBD - 1h

Flight Staging

 

TBD

Task one

 

TBD+1h

Flight DeBrief

 

 

 

 

1200-1300

Lunch

  • Lunch in the Hangar

????

Hold for test flights w/Houston

  • to test autonomy stack.

 

 

 

2000

Venue closes

 

?????

Hold for Dinner

  • can get dinner tgt with multiple teams.

 

 

 

Sunday May 7th

Competition

0600

Meet in Lobby

https://www.google.com/maps/dir/Dam-en-Terre,+Alma,+QC/Unmanned+Aerial+System+Centre+of+Excellence,+570+Chem.+de+l%27A%C3%A9roport,+Alma,+Quebec+G8B+5V2/@48.5473942,-71.7016922,13z/data=!3m1!4b1!4m14!4m13!1m5!1m1!1s0x4cea7680be41c9b5:0x64a9b9dd06845f1a!2m2!1d-71.668412!2d48.586019!1m5!1m1!1s0x4cc1d85068a53d6d:0x7283a5bf8ab7ec04!2m2!1d-71.6531116!2d48.5089977!3e0

0615

 

  • Arrive at comp venue

  • Brief / outlook / tasks for day

0630-0700

Breakfast

  • hangar

1200-1300

Lunch

  • lunch in the hangar

TBD - 2h

Flight Brief

 

TBD - 1h

Flight Staging

 

TBD

Task Two

 

TBD + 1h

Flight Debrief

 

TBD + 2h

Report Due

 

 

 

 

Monday May 8th

Alma → Montreal

0600

 

https://goo.gl/maps/BajgCYQAamYyuprA9

Route including stops

0615

Breakfast

McDonald’s or via grocery run previous night

0800

Drive to Quebec City → MTL

  • DETOUR AT YQB - 1200

 

1530

MTL hotel check in

 

1800

Team dinner

  • pogchampion poggers malding slay support diff 0fps dps support diff yippee

Tuesday May 10th

Montreal → Waterloo

1200

Leave Mtl

  • you get to sleep in. gg. be happy.

T+1h30m

~1330

Cornwall Gas Station

1345

Depart Gas Station

 

T+3h30m

~1530

Kingston Gas Station

T+5h30m

~1730

Newcastle On Route

T+7h30

~1930

Milton Gas/Mcd

T+9h0m

~2100

Arrive at UW

  • unpack

 

 

 

 

 

 

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