Pre Competition Briefing and Q&A

Attendees: @Megan Spee @Nathan Green @Anthony Luo @Aidan Bowers (Deactivated) @R D @Ethan Abraham @Hamza Ali @Ayoung Eun

@Dhruv Upadhyay pre-meeting

13:00 Sync

Meeting goals

• Arrive at 6 and aim to leave at 6:30 - all packing should be complete tonight

Packing from after this meeting

Sub-team leads or associates make lists for whatever items they need. Organized items on the google sheet: https://docs.google.com/spreadsheets/d/1r4KNariQZN_hXE7ZqsQzcbdWaQuYnIYVYvpAlqxkdRo/edit?usp=sharing

• priority items in 1 pile, med in another, ‘haven't touched in 3 months’ in another pile

• red toolchest for priority items

• other boxes for medium

• tote bins etc for low priority

Pack everything before 6pm - Graeme has to check the trailer before 5pm (after this meeting)

Using similar boxes for things to pack - ideally more durable than a cardboard box, use cases when possible. things that are delicate → don’t want them to be crushed

Soldering stations, things that are set up externally, go in larger storage like bottom drawer or other bins. Common use tools are in drawers

Use appropriate sized toolbox, LABEL IT, don’t leave things half empty

Flight line box - fill at comp or fill pre-comp?

• pack things that are confirmed to be leaving the box at comp (soldering station?). Will fill this at comp with flight line items

Delicate items tote

• props and batteries things that should not be destroyed

Battery safe? Lipo bags instead?

Packing desktop. Must be put somewhere safe, packed with whatever - or just taking the GPU out. via Xierumeng

Bring trash bags - large

Each person gets a backpack and 1 carry-on size luggage

• @Hamza Ali emailing

https://app.pitch.com/app/presentation/e85a8c0a-5551-45b1-97f3-d82d245a0bbe/082ee45a-ddbc-4f4e-bec5-26ac37454fb2 shared with uw.warg@gmail.com. Will download as PPTX.

Presentation points to narrow down/ discuss in transit tomorrow + thursday.

• Points to push for icarus

• Adaptable

• Sleek transit option

• Lots of capacity, people or cargo

• Modularity

• Battery powered efficient

• Sensing and autonomy

• Wings are removable so it can fit into smaller spaces

• Variable cargo – wing spar slides

• Hybrid

• Configurable LEDs for nighttime operations

• reliability

not technical! business pitch!

Presenters:?) to be decided based on content and pitching concepts discussed in car rides

Can opt out of presentation

Presentation to be submitted Thursday midday

ATTIRE

• Wear any warg merch on top (hoodie, either black or grey, or comp t-shirt)

• pants: normal looking pants, either monochrome or like normal jeans, ideally no rips

• At comp, 5 people can be on the field at the same time, BUT you can ROTATE people off and on the flight line. Off the flight line people can still walk around and take photos

• Can figure out a final list at comp depending on needs at the day

• someone at comp should be media management - videos, photos, uploading and handled, posting to instagram

• Sponsored equipment - take photos of this. And the drone

• PUT OUT COMPETITION RECAPS

• Have all of the media uploaded so someone not at comp (@Alison Thompson?) can get to editing them and clipping them together for content recap

Radios between flight line and sidelines

• radios can occur during flight time but not prep

template as much as possible. Due 90 mins after flight window.

Word document - onedrive

WHEN WE GET THERE, need to decide whether primary workplace is at the competition premises or at the hotel.

towels exist at the hotel by asking the front desk - at Quebec City

https://www.google.com/maps/dir/Service+des+congr%C3%A8s+et+h%C3%A9bergement+Campus+Notre-Dame-de-Foy,+5030+Rue+Cl%C3%A9ment+Lockquell,+Saint-Augustin-de-Desmaures,+Quebec+G3A+1B3/Alma,+QC/@47.672767,-72.5855963,8.27z/data=!4m14!4m13!1m5!1m1!1s0x4cb89a9197d82307:0xca2cef159a50d0f!2m2!1d-71.4006407!2d46.7384838!1m5!1m1!1s0x4cea76244369d7ff:0x5040cadae4d65b0!2m2!1d-71.6527704!2d48.5504607!3e0

https://www.google.com/maps/dir/Engineering+7+(E7),+University+Avenue+West,+Waterloo,+ON/Service+des+congr%C3%A8s+et+h%C3%A9bergement+Campus+Notre-Dame-de-Foy,+5030+Rue+Cl%C3%A9ment+Lockquell,+Saint-Augustin-de-Desmaures,+Quebec+G3A+1B3/@45.0628174,-78.5550533,7z/data=!3m1!4b1!4m18!4m17!1m5!1m1!1s0x882bf403ba0150eb:0xebbfa4342ecc7943!2m2!1d-80.5395239!2d43.4730414!1m5!1m1!1s0x4cb89a9197d82307:0xca2cef159a50d0f!2m2!1d-71.4006407!2d46.7384838!2m3!6e0!7e2!8j1683097200!3e0

Open Questions

1. How will pictures on the flight line be taken?

2. How much luggage room is there?

   1. 1 suitcase (carry on) + backpack per person.

3. What aircraft are we taking

   1. HOUSTON, VANNY, CORNFLAKES, ICARUS

4. Driving intsr, detours, etc.

   1. places / times where we can stop & run autotune

   2. example from last yr: Travel Plans

5. How much WARG equipment to bring?

   1. see packing

6. Hotel rooms @ comp? (did we send the e-mail)

   1. Hamza sending email now

7. Phone numbers / contact info (see last years pinned message)

   1. yes will be depositied

   2. do not leak

8. checklists

   1. MAKING CHECKLISTS!! - before flightline, at line, pre-flight, post-flight, ASSIGN PEOPLE RESPONSIBLE. don’t need to go ham but use them. multiple checklists but more QTY checklists.

   2. FLIGHT LINE ROLES + responsible members for each thing: bolts tight, prop clearance, software monitoring, etc. Relevant leads or experts

9. How are we loading the vehicles

10. Tag All equipment?

General weekend rules

• camera with @Hamza Ali

• video

Briefs every morning and evening

Before you leave in morning, after dinner ideally

• move everything to confluence

• google maps destination locations - program in waypoints @Hamza Ali into google maps to post as links. Give 1-2 options of stop locations. should have drinkable water, washroom, all that stuff. See in 2023 Travel Plans or the 2022 version

• get Graeme to check the trailer hook now @Anthony Luo

• Packing things up - lay things out along the hallway. label or tape with WARG

• @Anthony Luo get your SD card out of your room