Overview

Audience: Subteam leads.

Responsibilities

As a lead, here are your primary responsibilities:

• Don’t fuck it up

Expectations

For real, here it is:

• Turn your team members into the best versions of themselves

  • Mentor your team members in terms of technical expertise and in other areas of personal development. Be a catalyst for their development as an engineer and a person - it’s effective, powerful, and rewarding.

  • Follow Team Charter (2021-2024)

• Deliver on your team's objectives that are developed

  • Basically, deliver what your team is responsible for

• Lead subteam relevant meetings

  • Subteam Meetings

    • Weekly weekday re-occurring subteam meeting.

      • Weekend re-occurring weekly meetings are discouraged.

    • Subteam meetings will be scheduled and organized at the start of every term to prioritize subteam lead and member availability.

      • Scheduling should be finalized with Calendar by lead.

      • Booking (if necessary) and documenting meeting location in the calendar is expected.

        • The bay is recommended for smaller subteam and if there aren’t any other meetings or work sessions at that time, otherwise, booking a separate (larger) room is necessary.

        • Booking rooms: Booking Rooms

    • Please note that all subteam meetings should be hybrid online and in-person when possible.

      • If all subteam leads for a subteam are offsite, please do your best to organize a subteam member to be an onsite lead who can facilitate onsite meetings

      • Onsite meetings help grow community and are great for

  • Work Sessions

    • Weekly work sessions are optional, but heavily encouraged.

      • If subteam leads are hosting a work session then it should be scheduled and organized at the start of every term to prioritize subteam lead and member availability.

    • Should take place hybrid in the bay and online.

    • Scheduling should be finalized with is the role of the lead.

    • Leading these sessions can be delegated out to project managers.

  • Spontaneous Meetings

    • Spontaneous meetings and work sessions can absolutely be on weekends.

    • These are non-reoccurring meetings that can be scheduled at any time

    • Participation in infrequent non-scheduled meetings where you can engage with your members and check in on their progress and provide sufficient mentorship is expected.

• Maintain a knowledge base for team members to learn about fundamentals

  • Knowledge bases help newer members learn about fundamentals and provide an easy way for you to teach younger members. Get your members to add to it and watch it slowly grow. This also serves as a good marketing tool

    • See

• Maintain admin tasks

  • Keep the subteam roster up to date.

    • For more information see

  • Ensure members can access WARG services (Asana, Confluence, etc.)

    • To add someone to Asana: Click “Waterloo Aerial Robotics Group” on the navigation bar located on the left of your screen. At the top of the screen click Invite.

    • To add someone to Confluence: Click “People” on the navigation bar located at the top of your screen, then click “Invite a teammate”.

  • Document your meeting minutes, meeting times, and all project-related stuff

    • See

• Maintain bootcamp

  • Ensure bootcamp and new member experience for your subteam is up to date.

  • This is especially critical in Fall when we will have lots of new members!

• Maintain transparency with Directors

  • Follow & as much as possible.

  • Communicate issues you need support with. We are meant to be here for you!

• Collaborate with fellow subteam leads

  • This is normally accomplished by discussions within Lead’s Meeting.

  • Not all leads meeting need to be attended by all lead’s but it is highly encouraged.

Related Resources