OPS Roadmap S24

Objective

This document is written to keep track of our overarching goal for the W24 term. If you have any suggestions for projects you would like to see us work on, please add them bellow!

Leadership

Operations Lead: @Georgia Vachon Westerlund [peachtreee]
Finance PM: @Wingchee W [wingcheewen]

Area of Focus	Person Responsible	Primary Goals	Goal Details	Due Date	Status

Area of Focus	Person Responsible	Primary Goals	Goal Details	Due Date	Status
Administration	@Georgia Vachon Westerlund	Keep Inbox Clean	Use folders and labels as needed Implement automatic tagging rules	Ongoing	ongoing
Administration	@Georgia Vachon Westerlund @Emma Chan	Bidder’s Presentation	Prepare the slide deck for AEAC 2024 Prepare a script of the information being delivered	May 24, 2024	done
Finance	@Wingchee W / @Ryan Chan	Reimbursement/ Procurement Management	Check the WEEF Public Allocation weekly Filling out the ledger	Ongoing	ongoing
	@Wingchee W / @Ryan Chan	Monitor Account Balances	Make sure account balances match between WARG’s end and WEEF/EngSoc/MEF’s end Email EngSoc/MEF reps for updated account balances (on their side) once in a while /if necessary	Ongoing	ongoing
	@Georgia Vachon Westerlund	Review Internal Purchase Protocol	Fix formatting issues Rethink document outline	Jun 30, 2024	in progress
Sponsorships	@Wingchee W / @Georgia Vachon Westerlund / @Emma Chan	Sponsorship Proposals	Get wish list items from subteams Prepare proposals Deliver presentations	TBD	in progress
	@Ryan Chan / @Georgia Vachon Westerlund	Updates to Existing Sponsors	Send an email to all existing sponsors once a term to thank them and report on current progress	Jun 28, 2024	planned
	@Prentice Hui	New Sponsorship Outreach	Work through the Asana list	Ongoing	planned
Digital Media	@Emma Chan	Weekly Posts	Posts on IG + LinkedIn	Ongoing	In progress
	@Emma Chan	Sponsor Posts	Make sponsor appreciation posts	Apr 1, 2024	planned
	@Emma Chan	Comp Media	Take photos and videos for socials Edit and upload content for every day of the competition	May 26, 2024	in progress
	@Georgia Vachon Westerlund	Website Updates	Update Leads list Update “Project” page Add team history to “Home” page Gallery page with flight test photos	May 17, 2024	done
Recruitment	@Georgia Vachon Westerlund	Plan Recruitment Sessions (F24)	Book Rooms Select Presenters Prepare Slide deck	Sep 1, 2024	planned
Recruitment	@Georgia Vachon Westerlund	Retractable Sign	Make design Get sign manufactured Look into Westmount	Mar 1, 2024	planned
Events	@Daniel Puratich	Social Events	Pick dates CLV Fire pit	Aug 1, 2024	in progress
Merch	@Ryan Chan	Comp Shirts	Complete sponsor layout Complete order and payment Pickup order	May 24, 2024	done
Merch	@Georgia Vachon Westerlund	Hoodie Run	Pick design Pick supplier Pick dates	TBD	planned