2023-06-01 Leads Meeting Minutes
- Anthony Luo
- Daniel Puratich
- R D
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@Anthony Luo 5 mins
Team leads to submit nominations for flight test coordinator in advance. We vote.
Nolan and Hardy seem most up to it, no objections.
@Megan Spee @Anthony Luo 30mins (because @Daniel Puratich added an entire ops discussion to this lol gg)
@Conall Kingshott Volunteered to write proposal as long as complete creative control?
We currently do not have a formal ops team capable of handling this, thanks Conall
All subteams should prep a wishlist of things that meet WEEFs criteria
Can be delegated out to subteam members, we are all busy, do not overload yourself
Consider a system you can reference for next term as this is something we need to do every single term as we will have other proposals during this term as well!
Is https://app.asana.com/0/1201848093086346/1204309131436315 happening?
Will not be happening.
@Anthony Luo has done this
Subteam budgets do not exist I guess, Anni is managing this
Budgets are kind of done project based because it’s easiest
Where is Ops currently and plan for reviving?
Hamza has been busy on co-op so Megan and Anni are doing the finance and budgeting work
We are looking for ops leads. Taim and Wingchee have attended the ops meetings. Hamza has been afkers past few weeks without informing us. Maybe send an email in case he got locked out of his Discord again?
Slowly ramping them up to ops leads instead of rushing into it
End of July to be fully onboarded ?
Some people think its slow
Anni has the 2fa now so thats good.
If we know people that are up to ops lead, come in person and to meetings!
We want to allow members on the team to get involved more easily
Rogers sponsorship @Nathan Green
no response yet
Food Stipend from comp
Hamza has done these emails exclusively from his personal email so we are not in the know.
Always at least cc the warg email, see Data Handling
2 weeks ago Hamza said we were close on getting the stipend
Will look bad on us being unorganized, but it’s okay
Unsure if Hamza is in Toronto/Markham or abroad?
Confirmed 20th of may was in Markham
Still open reimbursals
@Conall Kingshott Is looking into the EngSoc Allison reimbural.
@Dhruv Upadhyay Has some that are still open? He requested it ?
@R D @Daniel Puratich 30min
New user experience demo: New User Join Experience
Ryan did a whole walkthrough of this
Make sure all bootcamps are up to date!
@R D Only invite to our discord should be from our website: Join and all roles (excluding director) should be disallowed from creating an invite link.
The reason for this is that if we have a ton of old invites theyll expire and when theyre scatterred around itll get annoying. if we just have one link its perfect. Also everyone should go through our website before going to our discord.
Verification procedure
Need to ensure coherency with our onboarding documentation because it’s a mess right now
All onboardings are listed Onboarding
Some parts need to be cleaned up
How maintenance should proceed in the future
Don’t screw with the server name because it impacts discoverability and the automated welcome message
Can we just set it so leads cant change (and then yea just tell us directors not to ruin it?)
We want people to discover us via our website anyways?
Channel permissions (For details see Discord Management )
These channels are templated
Public channels
Hidden channels (Committees; i.e. co-op hiring coordinator, comp travel team)
Leads channels
Private channels
Roles
Role prerequisite roles
Permissions
Reaction roles
Discuss what to do with extra channels
Co-op hiring
Integration
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