2023-05-29 Operations Meeting Minutes
Anthony Luo
Megan Spee
Daniel Puratich
Date
May 29, 2023
Participants
@Anthony Luo
@Megan Spee
@Daniel Puratich
@Wingchee Wen (Deactivated)
@Taim Al-Dabbagh
@Alison Thompson ?
Discussion Topics
Backlog on uwwarg.business Situation
A lot of emails go to business email but we have no idea what is required to handle them, @Hamza Ali to document this or inform the rest of the team so we can sort out a lot of the recent case.
purchasing went to business → where next ?
In Specific the following are all fairly immediate things that are over a week delayed:
EE procurement order is waiting
Xierumeng reimbursal is waiting
Allison reimbursal is waiting
And possibly more ?
@Hamza Ali to note if there are other ongoing finance related issues
Announcement: Keep warg things on warg confluence (if you can)!
lower priority, but if we have time also general confluence cleanup
See Data Handling for further explanation of using our platforms
Merch for F23
Anyone else up to work on this?
Lower priority and not much availability
@Megan Spee has direct messaged Vivian from UWFM about jackets
can also ask Sophia in a few days if no response
Website update is Required
@Megan Spee to ping @Ryan Chan about completing this.
Document process for editing the website as well since this is somewhat unknown
In order of priority things to update are:
Sponsors List
Leadership team list
Team Status Update
Comp 24 High Level Timeline
Format may change - reference
nobody in particular a dedicated sponsorship-outreach person
respective subteam leads can reach out under ops guidance - allows subteam leads to provide specific detail and customized emails
Reaching out to Rogers
@Nathan Green
nothing yet
last email sent wednesday may 24th
Do any other subteams require sponsorship? - mention this @ leads @Megan Spee
We can ask subteams to keep track of lists ?
List of sponsors available (Thanks @Wingchee Wen (Deactivated) )
Transfer list to confluence
retaining sponsorships + good rep as a team
sending thank you + some media
@Hamza Ali To document stuff with Canva
We need people to be able to access this platform
general media management
@Anthony Luo to handle going forward
will be managing asana tickets associated with insta posts, etc
goal is a post every fortnight
ID Sponsor posts (see above).
Create media plan with Alison (I think?)