2023-05-29 Operations Meeting Minutes

Backlog on uwwarg.business Situation

• A lot of emails go to business email but we have no idea what is required to handle them, @Hamza Ali to document this or inform the rest of the team so we can sort out a lot of the recent case.

  • purchasing went to business → where next ?

• In Specific the following are all fairly immediate things that are over a week delayed:

  • EE procurement order is waiting

    • Discord - Group Chat That’s All Fun & Games

  • Xierumeng reimbursal is waiting

    • Discord - Group Chat That’s All Fun & Games

  • Allison reimbursal is waiting

    • Discord - Group Chat That’s All Fun & Games

  • And possibly more ?

    • @Hamza Ali to note if there are other ongoing finance related issues

Announcement: Keep warg things on warg confluence (if you can)!

• lower priority, but if we have time also general confluence cleanup

• See Data Handling for further explanation of using our platforms

Merch for F23

• Anyone else up to work on this?

  • Lower priority and not much availability

• @Megan Spee has direct messaged Vivian from UWFM about jackets

  • can also ask Sophia in a few days if no response

Website update is Required

• @Megan Spee to ping @Ryan Chan about completing this.

• Document process for editing the website as well since this is somewhat unknown

• In order of priority things to update are:

  • Sponsors List

  • Leadership team list

  • Team Status Update

  • Comp 24 High Level Timeline

Format may change - reference

• nobody in particular a dedicated sponsorship-outreach person

• respective subteam leads can reach out under ops guidance - allows subteam leads to provide specific detail and customized emails

Reaching out to Rogers

• @Nathan Green

• nothing yet

• last email sent wednesday may 24th

Do any other subteams require sponsorship? - mention this @ leads @Megan Spee

• We can ask subteams to keep track of lists ?

•  

List of sponsors available (Thanks @Wingchee Wen (Deactivated) )

• Transfer list to confluence

retaining sponsorships + good rep as a team

• sending thank you + some media

  • Discord Link ?

@Hamza Ali To document stuff with Canva

• We need people to be able to access this platform

general media management

• @Anthony Luo to handle going forward

• will be managing asana tickets associated with insta posts, etc

• goal is a post every fortnight

ID Sponsor posts (see above).

Create media plan with Alison (I think?)

Funds for 2023 semi-stable. Allocations in budget spreadsheet

@Taim Al-Dabbagh has list of buildings that are cool w/ us hanging posters

Has compiled a list of buildings to advertise in

@Taim Al-Dabbagh to see if he can find canva access

@Hamza Ali working on posters

• Possibly we deprioritize this ?