2023-07-31 Operations Meeting Minutes

Start working on F23 Ops Roadmap: OPS Roadmap F23

https://miro.com/app/board/uXjVM4OvvVc=/?share_link_id=298665744648

New Ops Bootcamp in progress

Book room for next general meeting?

New excel sheet

• user friendly

• does not integrate google forms, too much difficulty

• people can do entries in this manually

Need to maintain the WEEF spending with WEEF’s internal sheet

Outlook folders: made to store procurement emails and EMS purchases. Warning: emails disappear from inbox after being put into a specific folder

Published internal purchase protocol and E3 MS instruction Confluence pages.

Made an Excel sheet to help me stay organized with the discord #ops-purchase-req messages, whether they have sent us an email, filled out the ledger, etc. Reimbursement or Procurement - Chat Records.xlsx

Discuss about pre-existing financial issues and what to follow up with Sarah

Competition food reimbursement - individuals have sent the documents to us only. We would then send them to Sarah.

External sponsorships?

MEF Sponsorship Presentation: no response yet from MEF director. Lesson: For next semester, ask at an early time (2-3 weeks into semester)what the timeline is because they can likely mess up with the logistics of the MEF sponsorship presentation.

• Check on MEF website for proposal submission deadline, details: Project Funding Proposal Form | Mathematics Endowment Fund | University of Waterloo (uwaterloo.ca)

Logo relaunch update: S23 Logo Relaunch

• SDC Directory update happening this week

• Facebook (still no access)

F23 Social Media Pipeline

• Plan posts to keep engagement high during first weeks of term

• New graphics: General meeting reminders, workshops

YouTube channel ideas for roadmapping/planning into the fall and winter terms - still WIP

• workshops

• competition recaps

• build logs

• project updates?

• airframe reveal videos

Website redesign for the fall?

• need to add a template for blog style posts

Signed up for Engineering Orientation Student Team Showcase

• Details: F23 Engineering Orientation Student Team Showcase

Workshops for new members?

Drop-in help sessions for bootcamps?

Find more discord servers (CAGE, enviroment, health) to spam more recruitment message. Thinking to start spamming next term, dont think now is the best time