2024-07-29 Operations Meeting

@Georgia Westerlund

@Emma Chan

• Emailed about taking old site down. (low priority)

• Trying to reach out to Waterloo Media for article coverage or external media.

  • @Emma Chan Will stop by during exams, if not successful then will pass to the next term.

@Georgia Westerlund Internal purchase protocol update - Pending Approval

• Internal Purchase Protocol

• comments added, rework in progress

• Replied to some comments, will continue work on this

@Charlie Vegas-Kisielowski Reconciliation for the ledgers - done

• F24 Wishlist - currently adding WEEF items, reach out for things such as quantity

Ideas for work split in fall:

• Finance role is created, work is taken on freely

• Outline system: Member reacts to ping to show ownership of the purchase request

  • If nobody reacts, ops lead takes a look

  • Will monitor how goes through fall term

MEF - Presentation slides completed and submitted - Waiting on response for presentation times

• MEF : Due - Application July 5 - in progress

  • Presentation completed

• WEEF: Done

  • Results posted

  • Started WEEF F24 thread/excel

• EngSoc: done

  • Results posted

  • Got full amount (except for 3 categories), could probably ask for more in the future

  • Multiple categories and subitems

Stromcore sponsorship deal confirmed

• Meeting next week, August 7th 2pm

@Georgia Westerlund

• Create a story to announce new sponsorship deal!

• Ideally posted for tomorrow

@Emma Chan Media plan - in progress

Ahmed - Test flight post/story for next week (July 28)

Longer form content up next! (emphasis on this now that comp is over!)

• https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

• Finish story board this term

• Shooting takes place during fall term, where more people are available.

@Daniel Puratich Recruitment

• On hold until next term, we still have a couple in progress bootcampers

@Georgia Westerlund Fall Recruitment

• Proposed dates: Monday, Sept 9 and Thursday, Sept 12 7pm

• Send email out this week

• Need to email ECE faculty for room booking or book E5 2004

  • Let’s do lecture hall

@Emma Chan New slide deck: WARG Recruitment Slides (F24).pptx

• Subteam leads to update their respective slides

• Need one lead per subteam to attend each session

• Maybe a few more recruitment sessions? Set date soon + book lecture hall beginning of August.

• Posts/stories/discord to push and advertise for recruitment

• More team socials (member retention).

@Georgia Westerlund Hoodie run - Not started

• Working on some preliminary ideas

• Comp merch

• Have this done by the start of the fall term

• Ahmed can take a look at the designs/brainstorm

Make large print stand - Not started On pause

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

  • (Joining back in fall, will look into this deal later)

• Look into Westmount signs