2024-06-24 Operations Meeting

@Georgia Westerlund

@Emma Chan

• Emailed about taking old site down. (No response, will follow up)

• Trying to reach out to Waterloo Media for article coverage or external media.

  • @Emma Chan Might stop by in person to chat

  • Waterloo media room? find address

@Georgia Westerlund Internal purchase protocol update - in progress

• Comments to be added to the draft

@Charlie Vegas-Kisielowski Reconciliation for the ledgers - done

@Wingchee W S24 Sponsorship Proposals

WEEF UPDATE (Jun 24th) - Practice for WEEF Presentation took place today @ 7:15pm.

Presentation scheduled for tomorrow @ 7:22pm E5 3101

• WEEF: Due - Proposal Submission confirmed for June 20th - in progress

  • Presentation

• MEF : Due - Application July 5 - in progress

  • @Charlie Vegas-Kisielowski @Daniel Puratich : Extended deadline for W23 funds is June 30, 2024. Similar to WEEF, Charlie and Daniel.

  • Autonomy focused, discord thread active

  • Check thread, get caught up with this

    • For the deck, copy template from last term/update them.

    • Aim to complete this week.

  • Shorter presentation

    • Gather people from presentation

  • Look into the presentation deadline?

• EngSoc: done

  • Completed

  • Check out Engsoc presentation

Stromcore sponsorship deal almost closed (signing papers)

@Georgia Westerlund Update website and sponsor list once finalized

• Create a story to announce new sponsorship deal!

@Emma Chan Media plan - in progress

International Women’s Day post - done

No award photos (Emailed today)

Longer form content up next! (emphasis on this now that comp is over!

• Long form WARG Video script

• End of midterms: Finish story board

• July: Shoot footage

• August: Editing/finalizing

@Daniel Puratich Recruitment

• On hold until next term, we still have a couple in progress bootcampers

@Daniel Puratich Campfire social

• July 5 campfire

@Georgia Westerlund @Megan Spee We need to do a big onboarding push in the fall

• Maybe a few more recruitment sessions? Set date soon + book lecture hall beginning of August.

  • 2 recruitment sessions during the second week of classes, one Monday one Thursday session.

  • Same reused slides, low effort (maybe add a few slides about this year)

  • 1 lead from each subteam to come interact and answer questions

• More team socials (member retention).

@Georgia Westerlund Hoodie run - Not started

• Working on some preliminary ideas

• Comp merch

• Have this done by the start of the fall term

Make large print stand - Not started On pause

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

  • (Joining back in fall, will look into this deal later)

• Look into Westmount signs