2024-07-08 Operations Meeting

@Georgia Westerlund

• Booking meetings for next term

@Emma Chan

• Emailed about taking old site down. (No response, will follow up)

• Trying to reach out to Waterloo Media for article coverage or external media.

  • @Emma Chan Stopped by some offices but nobody was there, will try again

@Georgia Westerlund Internal purchase protocol update - in progress

• Made significant progress on this last week

• Working to have this done and published by the start of next term

@Charlie Vegas-Kisielowski Reconciliation for the ledgers - done

MEF - Presentation slides completed and submitted - Waiting on response for presentation times

@Wingchee W S24 Sponsorship Proposals

WEEF UPDATE (Jun 24th) - Practice for WEEF Presentation took place today @ 7:15pm.

Presentation scheduled for tomorrow @ 7:22pm E5 3101

• MEF : Due - Application July 5 - in progress

  • @Charlie Vegas-Kisielowski @Daniel Puratich : Extended deadline for W23 funds is June 30, 2024.

  • Shorter presentation

  • Look into the presentation deadline?

• WEEF: Done

  • July 17th results

• EngSoc: done

  • Waiting for results

Stromcore sponsorship deal (waiting on transfer)

@Georgia Westerlund Update website and sponsor list once finalized

• Create a story to announce new sponsorship deal!

@Emma Chan Media plan - in progress

AEAC official post - done

Ahmed - Test flight (June 29) post/story for next week

Longer form content up next! (emphasis on this now that comp is over!)

• https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

• End of midterms: Finish story board

• July: Shoot footage

• August: Editing/finalizing

@Daniel Puratich Recruitment

• On hold until next term, we still have a couple in progress bootcampers

@Daniel Puratich Campfire social

• July 5 campfire (delayed?)

  • Rebook for another day

@Georgia Westerlund @Megan Spee We need to do a big onboarding push in the fall

• Maybe a few more recruitment sessions? Set date soon + book lecture hall beginning of August.

• Posts/stories/discord to push and advertise for recruitment

  • 2 recruitment sessions during the second week of classes, one Monday one Thursday session.

  • Same reused slides, low effort (maybe add a few slides about this year)

  • 1 lead from each subteam to come interact and answer questions

• More team socials (member retention).

@Georgia Westerlund Hoodie run - Not started

• Working on some preliminary ideas

• Comp merch

• Have this done by the start of the fall term

• Ahmed can take a look at the designs/brainstorm

Make large print stand - Not started On pause

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

  • (Joining back in fall, will look into this deal later)

• Look into Westmount signs