2024-09-10 Operations Meeting

@Georgia Westerlund

@Emma Chan

• Emailed about taking old site down. (low priority)

• Trying to reach out to Waterloo Media for article coverage or external media.

  • @Emma Chan Will stop by during exams, if not successful then will pass to the next term.

  • @Emma Chan Reach out to David Wang

@Ryan Chan Trophy engraving

@Georgia Westerlund Internal purchase protocol update - done

• Internal Purchase Protocol

@Charlie Vegas-Kisielowski Reconciliation for the ledgers - done

• Has everything been added?

• F24 Wishlist - currently adding WEEF items, reach out for things such as quantity

Ideas for work split in fall:

• Finance role is created, work is taken on freely

• Outline system: Member reacts to ping to show ownership of the purchase request

  • If nobody reacts, ops lead takes a look

  • Will monitor how goes through fall term

Sponsorship proposal presentations created, waiting on deadlines from WEEF, MEF and EngSoc

@Emma Chan Media plan - in progress

@Emma Chan Longer form content up next! (emphasis on this now that comp is over!)

• Long form WARG Video script

• Finish story board this term

• Shooting takes place during fall term, where more people are available.

@Georgia Westerlund Fall Recruitment - in progress

• Amazing turnout for first recruitment session yesterday!

• Second one scheduled for Thursday at 7 PM

@Georgia Westerlund Hoodie run - Not started

• Working on some preliminary ideas

• Comp merch

• Have this done by the start of the fall term

• Ahmed can take a look at the designs/brainstorm

Make large print stand - Not started On pause

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

  • (Joining back in fall, will look into this deal later)

• Look into Westmount signs