2024-06-17 Operations Meeting

• @Georgia Westerlund

• @Emma Chan

  • Emailed about taking old site down. (No response, will follow up)

  • Trying to reach out to Waterloo Media for article coverage or external media. (No response, will follow up)

  • Check for updated contacts?

• Internal purchase protocol update @Georgia Westerlund

• Charlie completed reconciliation for the ledgers

- Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Check for new posted transactions on WEEF public allocation spreadsheet every Friday.

• @Wingchee W S24 Sponsorship Proposals

  • WEEF: Due - Proposal Submission confirmed for June 20th - in progress

    • Started discord thread and excel spreadsheet for it

    • Presentation started.

      • Choose photos for presentation

      • Choose items for request

      • Similar format

  • MEF : Due July 5 - in progress

    • @Wingchee W : Extended deadline for W23 funds is June 30, 2024. Used up all the funding , yay.

    • Autonomy focused, discord thread active

    • Shorter presentation

  • EngSoc: done

    • Completed

    • Check out Engsoc presentation

• Stromcore sponsorship deal almost closed, agreed upon the $2500 tier + advisors

  • @Georgia Westerlund Update website and sponsor list once finalized

  • Create a story to announce new sponsorship deal!

• @Emma Chan Media plan - in progress

• New pics from Eric, downloaded to our Onedrive

• International Women’s Day post!!! Sunday, June 23

  • Compilation on some pics

  • Next year have more initiative, e.g set up interviews ahead of time

• No award photos, will ask for them. (Katrina has still not received? Will follow up)

• Longer form content up next! (emphasis on this now that comp is over!

  • Long form WARG Video script

  • Storyboard halfway done

  • Aiming to finish by end of midterms, then spend July shooting and finalizing and August editing.

• @Daniel Puratich Recruitment

  • On hold until next term, we still have a couple in progress bootcampers

• @Daniel Puratich Campfire social

  • July 5 campfire

  • Booking complete, need to advertise it in the server (will start tonight)

• @Georgia Westerlund @Megan Spee We need to do a big onboarding push in the fall

  • Maybe a few more recruitment sessions? Set date soon + book lecture hall.

    • 2 recruitment sessions during the week

    • Same reused slides, low effort

    • 1 lead from each subteam to come interact and answer questions

  • More team socials (member retention).

• @Georgia Westerlund Hoodie run - Not started

  • Working on some preliminary ideas

  • Comp merch

  • Have this done by the start of the fall term

• Make large print stand - Not started On pause

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

    • (Joining back in fall, will look into this deal later)

  • Look into Westmount signs