Recruitment Guide and Timeline

Owned by Dhruv Upadhyay
Last updated: 2022-12-15
2 min read

Every term provides a new opportunity for team recruitment. As more senior members retire, its important that there is a consistent stream of enthusiastic recruits. This requires prior preparation. To ensure that we have necessary rooms booked, posters designed and printed, have social media campaigns ready, among other things. This document provides a guide each term as to what needs to be done before recruitment season, within the first week of school, and in the subsequent weeks to maximize recruitment and retention

Before the Term Begins

Before the term begins, the following should be completed

  • Poster design/updating for upcoming season

  • Ensure an adequate number of posters are printed to be placed in various buildings across campus, with a special focus on Engineering buildings

  • Determining dates for information sessions, both in-person and online

  • Booking rooms as required for information sessions

  • Prepare Discord, email, Linkedin posts to be spammed sent to everyone

  • Prepare slides for information session

In the first two weeks of the term

  • Determine data of SDC fair and ensure adequate representation of each team at the fair

  • Use connections to get a spot at the WUSA Clubs Fair

  • Place posters across campus buildings

  • Make Discord, Linkedin posts and ask respective faculty heads/directors to spam members with our email template

  • Make Instagram posts advertising the different events coming up, as well as take pictures/post pictures of the team at various events for further outreach

  • Ensure members from each team are committed to be present for both in-person and online info session

  • Run info sessions, other details as requested and required

Throughout the term

  • To ensure retention of members, the following is advised of Team Leads and Members:

    • Foster an environment where new members aren’t intimidated/hesitant to ask questions

      • Don’t form cliques, involve new members in conversations and try to mentor those who are interested

      • Stay away from inappropriate conversations in team events/the bay (e.g. 9/11 jokes aren’t really acceptable)

    • Persistent follow-up on bootcampers

      • This can include team 1:1s, other things to ensure that members aren’t lost while completing the bootcamp

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