2025-1-13 Operations Meeting

6Date

Jan 13, 2025

@Emma Chan Continual bootcamp reviews
@Ryan Chan New sponsor poster board - in progress
- @Georgia Westerlund to review/submit sample layouts to designer
- Buy a piece of poster board → print with wprint
- Possible wprint sponsorship?
@Ryan Chan Updated Peggy Sponsor Stickers - in progress
- New layout is done pending review/waiting on updated logos if we get more sponsors before comp
- @Georgia Westerlund @Emma Chan Look into new stickers for battery shrouds (new layout)
@Ryan Chan Banner/Flag - planned
- need to find a (cheap) supplier - quote that we found was $300
- finalize design
- Maybe ask if they can sponsor us?
@Victoria Gee Clean up old files, system, etc.

@Charlie Vegas-Kisielowski Double-entry research - In progress
- Quickbooks could work (up to 25 people)
- Look into a GIT based system
@Charlie Vegas-Kisielowski Can we plot team funds versus time?
- Along the same lines as double-entry, tracking entries and amounts per term
- Ledger for team funds (entirely)
- @Daniel Puratich Integrate system and have @Charlie Vegas-Kisielowski own it
@Emma Chan
- Look into automated financial software options
- Update W25 proposal slides

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - planned
- Proposal due at the end of W25 term
- Answer various questions/application for travel expenses grant
@Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap
- @Emma Chan Ping people into channel for wishlist items!!!
@Victoria Gee Start on sponsorship list
- Requires support for identifying sponsors
- @Emma Chan Ask other subteams for sponsor “wishlist”
@Emma Chan Look into sponsorship events, look into UW print sponsorship

@Emma Chan Info session w25 complete
- Looking for volunteers for SDC open house
- Back of the bay (middle bottom shelf) has posters
- @Victoria Gee Attend to speak to new members as well
Plan for March open house
- A little more general, will look for signup email from Teertstra