Introduction

Discuss what roles we will fill at competition as well as logistics questions in general!

Table of Contents

Attendees

Meeting Attendees

Actual attendees of this meeting.

• @Daniel Puratich

• @Emma Chan

• @Tong Zhang

• @Amy Hu

• @Smile Khatri

• @Evan Janakievski

• @Hardy Yu

• @Nathan Green

• @Nathaniel Li

Missing

• Aidan Bowers

• Ishman Mann

• Yuchen Lin ← joined late.

Competition Attendees

From 2024-04-08 AEAC 2024 WARG Competition Roster Announcement people who will be going to competition.

• Nathan Green

• Yuchen Lin

• Daniel Puratich

• Smile Khatri

• Hardy Yu

• Emma Chan

• Amy Hu

• Evan Janakievski

• Tong Zhang

• Nathaniel Li

• Aidan Bowers

• Ishman Mann

Logistics

Timeline

• Driving time total will be 12 hours with no breaks

  • google maps gives 11 to 13 hours depending on traffic

  • sdc speed limit is 120

  • we gotta stay on the road to make one day solve.

  • we must stop every two hours per SDC rules to switch and gas

    • aim for 15 min stops

    • an hour and a half extra from this

  • if we eat in the car then dont have to add for lunch

  • 15 hour total commute with some buffer

• Departure Time

  • Leave at 6am in the morning to ensure we get there around 8pm or 9pm

• Will add to gcal @Daniel Puratich

Packing Plan

• Packing WARG stuff

  • all day before, see gcal

• Personal Items

  • clothes for four nights

  • need nice clothes for banquet

  • it will be cabins, the shampoo they have they wont refill, meant for two nights

  • one backpack, one suitcase per person

• Last year we had truck

  • with six people per caravan will be close

  • put personal items on the bottom

Driving Plan

• Who is driving when?

  • Nathan & Aidan must be in same car for trailer as they’re only ones who can drive it

  • All other drivers in the other vehicle

  • must leave loo with the open slot in the non trailer vehicle

  • otherwise doesn't matter

• what vehicles?

  • two caravans, one white, one grey

  • only one vehicle has trailer hitch

  • we must get trailer hitch onsite, we need to ask Graeme for keys and trailer hitch

    • @Smile Khatri handling this

    • need pin that holds into car

• Receipts

  • Keep all receipts when you pay for gas

  • photos if u want, if u lose its an L, some of the gas stations may be scufed

• Food

  • stopping at A&W or whatever

  • could pack stuff individually if desired

• Pickup Evan

  • Scarborough town center just off the 401

  • roughly an hour and a half after leaving

  • car without trailer will get him

  • will drop off after

During Comp Plans

• Timeline will be added to gcal from what they emailed us.

• When will we debrief?

  • in evening, see gcal, one day rest

During Competition Roles

CONOPS for reference can be downloaded from https://www.aerialevolution.ca/annual-student-competition/ with most recent download link given by https://www.aerialevolution.ca/wp-content/uploads/2024/04/2024-AEAC-Competition-RFP-v1.2-14-March-2024.pdf .

Presentation Roles

AEAC 2024 Phase 2 Presentation

• Nathan Green

  • Slide 6: Cover

  • Slide 7: Airframe Design

• Yuchen Lin

  • Slide 16: Testing Program

• Daniel Puratich

  • Slide 1: Cover

  • Slide 2, 3, & 4: introducing names and people

  • Slide 19: Cover

  • Slide 20: Task 2

• Smile Khatri

  • Slide 9: Aerodynamics

  • Slide 8: Aircraft Manufacturing

• Hardy Yu

  • Slide 14: Cover

  • Slide 15: Control Links

• Emma Chan

  • Slide 10: French Slide

• Amy Hu

  • none

• Evan Janakievski

  • Slide 11: Cover

  • Slide 12: Cabin Design

• Tong Zhang

  • Slide 17: Cover

  • Slide 18: Task 1

• Nathaniel Li

  • Slide 13: Cabin Security

• Aidan Bowers

  • Slide 5: Design Principles

• Ishman Mann

  • none

Staging Roles

We all get tables like FRC, one big room with fences?

When we’re at competition staging the aircraft for readiness the roles are as follows:

• Nathan Green

  • Attention shall not deviate from the aircraft hardware and it’s software configurations in any way.

• Daniel Puratich

  • delegating tasks

  • ee lead

• Yuchen Lin

  • responsible for ardupilot configuration and failsafes configuration

  • pre-flight checklist

  • asking other teams what they run embedded wise

• Smile Khatri

  • Lead Mech

• Hardy Yu

  • responsible for ardupilot configuration and failsafes configuration

  • asking other teams what they run embedded wise

• Emma Chan

  • Photography

  • Lead for final report when we’re doing it at competition

  • Lead for presentation

    • this is due Wednesday next week but ideally finished this week, on pace

• Amy Hu

  • autonomy

  • talk to other teams about their autonomy stacks

• Evan Janakievski

  • Mech - Cabin

• Tong Zhang

  • autonomy lead

  • assisting with report

  • upload waypoints day before (and not at flight line)

  • talk to other teams about their autonomy stacks

• Nathaniel Li

  • Mech - Sensors

• Aidan Bowers

  • responsible for ardupilot configuration and failsafes configuration

• Ishman Mann

  • primary soldering

Post Comp Report

• report with log data, opportunities for improvement,

• no outline?

• could dig up from last year

• We can use one of our internal templates

• did we meet our goals, we can write a lot of this already and copy paste from last year somewhat

  • last year was rushed, starting place

Flight Line Roles

When we’re flying the drone at competition:

Five for flight-line. Everyone else must stand away, cannot be talked to, cannot interact with ground station.

Only one person to tour landing site. On friday.

Three FPV monitors total, one goggles, two displays.

Video tower task 2 pre-point at landing pad, for task 1 point down runway.

Three monitors

• Nathan Green

  • Pilot In Command of drone

  • Full authority over flight line team on flight line

  • final pre-flight check of controller

  • flight line

  • tour of landing site

  • goggles

• Yuchen Lin

  • Ground Station

  • Call outs for task 1 and task 2 for pilot information

    • for task 2 yuchen needs to read out the altitude in cm constantly

  • pre-flight checklist

  • will need to operate ground stations

  • final pre-flight check of ground station

  • flight line

• Daniel Puratich

  • task 2 call outs for points at comp

  • will be holding radio

  • battery connection and arming, final checks

  • final pre-flight check of drone

  • flight line

• Smile Khatri

• Hardy Yu

  • for managing antenna tracker at flight line

  • final pre-flight check of video functionality (and DVR recording)

  • holding monitor

  • flight line

• Emma Chan

  • Photography Only

• Amy Hu

• Evan Janakievski

• Tong Zhang

  • flight line for uploading autonomy stuff

  • hopefully no adjusting is required

  • final pre-flight check of path being imported

  • holding monitor

  • flight line

• Nathaniel Li

• Aidan Bowers

• Ishman Mann

Tour

• @Nathan Green bring a vtx and/or elrs on the tour

• we can look at link quality from our station during the tour