2023-12-04 Operations Meeting

@Georgia Vachon Westerlund New team roster system in the works - Pending

• Will move forward with Power BI

@Georgia Vachon Westerlund Phase 1 Paper - In progress

• Worked on mission requirements + System capabilities last week

• Working on the Gantt chart this week

@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar.

WEEF also recorded the wrong funding acc for Megan’s ~$1200 Composites Canada purchase. This caused our WEEF S22 Airframe acc to have around -$1300 balance. To deal with this deficit balance, We decided to use up the remaining ~$300 in the W22 Mech tooling & storage acc, then hopefully WEEF will let us wave the remaining deficit in the S22 account. Sarah is talking to WEEF right now, waiting to hear back from them since Thursday.

MNS Tesla

• @Wingchee W Finance is processing the $625 Tesla funds. It’s not completed yet, Sarah will email us again once completed.

Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

• This will be my main goal in the Christmas break.

• @Wingchee W EMS $400 Pre-deposit was never a recognized transaction on WEEF or EMS’s end.

@Wingchee W Sandford Fleming Travel Grant - done

@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress

• Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing

• On track to finish this by the end of the term?

@Emma Chan Giving Tuesday - done

• Giving Tuesday Post is looking really nice!

• Maybe we repost on our IG story and on LinkedIn tomorrow?

@Taim Al-Dabbagh Recruitment Posters - in progress

• Rough draft - proof of concept

• Took photos today

• Add little details to posters

Plan recruitment strategy for W24 - In progress

• Idea: 2 sessions using the same deck as last term

  • Session 1: Monday/Tuesday in person

  • Session 2: Tuesday/Wednesday fully online