2022-12-28 Team logistics

Info Session Dates

2 in person, 1 online

somewhere close to the start of the term

Jan 12, Thursday: 5 pm

Jan 17, Tuesday: 7 pm

Jan 21 Saturday: 8 pm

Preparing Posters

@Jennifer Luo @Dhruv Upadhyay

general recruitment posters (subteam specific poster, same style, different bullet points)

attracting people from other faculties

info session dates

QR code: join page should include the info session dates, maybe a calendar invite.

deadlines: Jan 2

a week before school starts

print and put up posters as soon as the campus reopens.

Social Media Spam

spam template done

linkedin, reddit, discord, Instagram, emails to academic advisors

deadline: Jan 5th

Print and place posters

getting permission to put posters in different buildings

Hagey Hall, MC, DC, SLC, STC, E2/3/5/7, Earth science,

Jan 3rd

Engsoc, mathsoc, scisoc

Enough representatives for each session

one person from each subteam

one of Ray/Dhruv will be at online session

balance gender ratio

Jan 12:

Mech:

CV:

EE:

EFS:

sysint:

Ops:

Jan 17:

Mech:

CV:

EE:

EFS:

sysint:

Ops:

Open for signup

deadline: Jan 5th

meeting schedules

lettucemeet first @Dhruv Upadhyay

Leads before general

every other subteams before leads (spread the meeting times out so that we can use only 1 jabra)

lm for leads meeting tn: @Ray

leads send out lm to team members

comp logistics

1. attendees

2. Driving Schedule and Stops

3. Cost

1. Attendees:

   1. 2 for each subteam

   2. 3 SDC vehicles and 10 person, 6 drivers

   3. 2 pilots

   4. Names: for now

      1. Dhruv

      2. Anni (G)

      3. Megan

      4. Aidan (G)

      5. Xierumeng (G)

      6. Ethan (G)

      7. Nathan (G)

      8. Hamza Ali

      9. Ayoung Eun

   5. Backup list

      1. Sahil

      2. Daniel (G)

      3. Darwin (G)

      4. Aaron (G) (ask)

      5. Stanley (G)

      6. Chris

      7. yuchen

      8. Ayoung

      9. Aadi

      10. Conall

2. Schedule:

   1. one or two days earlier: Wednesday/Thursday

   2. 2 days on the road, stop at Quebec city or mtl

   3. $20 per person/day for food allowance (back these with recipts)

3. Hotel bookings

   1. Ops thing (number of rooms (likely 5), watch out about gender tho)

   2. Get walkie talkies: we have 2, we good

   3. travel insurance? SDC @Jennifer Luo (need uhip/ohip/provincial health card)

   4. Drone insurance: BUY IT!